Project Cost Flow gives contractors one clean dashboard to manage job budgets, receipts, invoices, labor, cost codes, and completed project records. No spreadsheets. No chasing texts. No surprises.
Contractors already on the early access list
Receipts in a group chat. Invoices buried in email. Labor hours on a whiteboard. When your cost data is scattered, budgets blow past before anyone notices. Project Cost Flow brings everything into one place so you always know exactly where each job stands.
Photos sent to personal phones vanish into group chats with zero paper trail or job assignment.
Vendor invoices land in email inboxes and get applied to the wrong job — or not at all.
Manual timesheets create gaps in real cost data and make job profitability impossible to measure accurately.
Static budget documents don't update as costs come in, so the numbers are always trailing reality.
Subs text photos or drop PDFs in random folders, leaving office staff to chase down every document.
Once a job wraps up, pulling final cost reports means hours of digging through emails and old spreadsheets.
Every tool your team needs to stay on top of project costs — built into one clean, contractor-focused platform.
Set budgets per job and watch them update in real time as costs come in. Catch overruns before they happen.
Team members and subs upload receipts and invoices directly in the app, tagged to the right job automatically.
Office admins review uploaded documents in a structured queue — approve, flag, or reject with full comment trails.
Log labor hours against specific jobs and cost codes. Get accurate labor cost totals without chasing paper timesheets.
Organize every expense by cost code. Import from JobTread or set up your own custom code structure.
Keep a clean vendor list tied to invoices and purchases. Know who you owe and where each invoice stands.
A real-time log of every upload, approval, and cost entry across all jobs. Full audit trail, always visible.
Close out any job and export a clean, complete cost report. Everything archived and ready when you need it.
Four clear steps. No learning curve. No manual required.
Create jobs, assign budgets, and set cost codes. Import from JobTread CSV or build from scratch in minutes.
Team members and subcontractors upload receipts, invoices, and labor entries directly in the app — tagged to the job.
Office admins work through the review queue — approving, flagging, or rejecting submissions with full comment threads.
When a job closes, export a complete cost report and archive the record. Everything clean and accessible later.
Role-based access means everyone sees exactly what they need — nothing more.
Admins have complete access to all jobs, budgets, cost codes, vendors, users, and export functions. Full visibility across every project in the account.
Office admins handle the day-to-day cost review workflow. Process the upload queue, manage job details, and keep cost records organized without full admin control.
Subcontractors get a clean, focused portal to submit receipts, invoices, and time entries for the jobs they are assigned to — nothing extra, nothing complicated.
Already running your jobs in JobTread? Project Cost Flow is designed to complement it. Export your cost codes and job data as a CSV from JobTread, import it directly into Project Cost Flow, and your jobs and cost code structure are ready to go — no re-entry, no reformatting.
Step 1
JobTread CSV Export
Export your jobs and cost codes from JobTread in seconds
Step 2
Project Cost Flow Import
Upload the CSV file directly into Project Cost Flow
Step 3
Matched Cost Codes & Jobs
Your cost codes and jobs are ready. Start tracking immediately
One dashboard. All your jobs. Real numbers, in real time.
We are finalizing our pricing tiers. Request your plan now and lock in early access rates when we launch.
Starter
Perfect for contractors running 3–8 active jobs who need to get costs under control without complexity.
Pro
Built for contractors running 8–30 active jobs with office staff and multiple subcontractors in the field.
White Label
Deploy Project Cost Flow under your brand for your contractor clients. Full white-label setup with custom domain support.
Straightforward answers, no jargon.
Project Cost Flow is built for small to mid-size trade contractors — including pool builders, remodelers, landscapers, general contractors, and specialty trade companies. If you are running 3 to 30 active jobs and struggling to keep job costs organized, this platform was built for your workflow.
Project Cost Flow supports CSV import from JobTread. Export your cost codes and job data from JobTread, import the file into Project Cost Flow, and your job structure is ready immediately. It is designed to work alongside JobTread, not replace it — giving your team a dedicated place to collect and track actual job costs.
Subcontractors are invited to the platform with a limited-access role. They can upload receipts, invoices, and time entries for the specific jobs they are assigned to. They do not see budgets, other jobs, or any admin data. It gives subs a clean place to submit their costs without giving them access to sensitive company information.
Project Cost Flow is a web-based platform optimized for mobile browsers, so field teams and subcontractors can use it from any smartphone without downloading an app. A dedicated native app is on the roadmap. Early access members will be first to know when it launches.
Pricing tiers are being finalized before public launch. Early access members who request pricing now will lock in preferred rates when we launch. Request your plan to get on the list and receive pricing information as soon as it is available.
Project Cost Flow is a dedicated job cost tracking platform. It is designed to give contractors one clean place to collect, review, and report on every dollar spent across active projects. It is not accounting software, it is not a replacement for QuickBooks, and it is not a full project management platform. It is the missing layer between your field operations and your financials — built specifically for contractor job cost management.
Join the contractors already on the early access list. Get a demo, lock in your pricing, and start running tighter jobs from day one.
No credit card required. No commitment. Just early access.
